EXPECTED IMPACT
The time spent reading and finding emails today.
Estimates from practical experience, per Operator. ERP work and document preparation are excluded.
1–1.5hours
Daily email review and history searches
120–210emails
Tracked simultaneously by one Operator
10per month
Work delays across the team
Workload001
One Operator’s workload
| Item | Lower-volume product | Higher-volume product |
|---|---|---|
| Concurrent Deals | 4 | 7 |
| Vessels managed concurrently | 6 | 10 |
| Emails tracked (30 per Deal) | 120 | 210 |
| Daily email review / history searches | 1 hour | 1.5 hours |
| Monthly time (20 business days) | 20 hours | 30 hours |
Cost of a miss002
When one Invoice is missed
10 / monthWork delays (team)3 / yearMissed / late Invoices (team)
Per Operator, work delays are approximately 3 per month.
Calculation example
3,000 MT × USD 1,000/MT = USD 3,000,000
USD 3,000,000 × 5% × 7 days / 365 = approx. USD 2,877
Collecting USD 3,000,000 seven days late incurs approximately USD 2,877 in financing costs alone. Disputes with the counterparty over responsibility are not included.
Assumptions: Benzene USD 1,000/MT, 5% annual interest, 7-day collection delay.Before · After003
How the work changes
| Today | With TradeOps AI |
|---|---|
| Open every email and identify its Deal from memory | Incoming email arrives matched to a Deal and stage |
| Search the inbox again to find history | Check the Deal’s email group directly |
| Discover missing Invoices, LCs and signed contracts afterward | Alerts before deadlines, persistent warnings for missing items |
| Revisit email to find previous terms after a vessel change | See substitution history and revised deadlines together |
| Traders and Managers ask Operators for updates | Each role checks its own Dashboard |
Time savings after adoption will be measured and reported from Pilot results.